Safety policy objectives and planning
Element 1.1: Management commitment and responsibility
Element 1.2: Safety accountabilities of managers
Element 1.3: Appointment of key personnel
Element 1.4: SMS Implementation plan
Element 1.5:Third Party Interface
Element 1.6: Coordination of emergency response
Element 1.7: SMS documentation
Integration of Human Factors and a fair and just culture within the organisation is critical to the success of the SMS. This needs to be considered in all components and elements of SMS.
Follow the links below to learn more about each element
Management demonstrate a commitment to safety by allocating personnel and resources. A structure set up where safety manager can report directly to the CEO, and the there is organisation wide dissemination of;
- Safety Policy
- Fair and just culture, and
- Safety objective
Management demonstrate responsibility for these safety critical subjects
Key personnel in an organisation include;
- Heads of operations and / or maintenance
- Head of check and training
- Safety manager
- others as required
The roles, responsibilities and accountabilities defined in the organisational strucure are made explicit and all managers are expected to show leadership with respect to the SMS.
A safety manager, with appropriate resources, needs to be appointed that;
- has clearly defined safety responsibilities
- is appropriately qualified
- possesses the right personality traits, and
- receives appropriate training to manage the SMS and its processes
Management also need to appoint a Safety Review committee and Safety Action groups
An implementation plan for the SMS needs to be established by a committee or personnel. There needs to be an understanding that the SMS will mature over time with continuous improvement process and review.
A phased approach for implementation allows for management of change and for personnel to evolve with the SMS. A realistic time frame for the SMS needs to be applied
Implementation will include a gap analysis of existing practices
Contracted third party service providers need to be considered in the SMS. A service level agreement needs to specify what safety expectations are required of them.
An organisation is still responsible for the actions of third party service providers is acting on behalf of, or interacting with the organisations.
Appropriate SMS training will be required for Third Party Service providers. Management must accept that they are responsible for the safety of all personnel on the worksite, regardless if they are directly employed personnel or not.
The emergency response plan (ERP) is integral with the SMS and must be activated in the event of a major incident or accident.
In any transition from normal to emergency operations, the responsibilities, delegations, actions and procedures needs to be clearly defined.
The ERP may be a separate manual or as part of the SMS. Its complexity will depend on the size and complexity of the organisation it represents
All aspects of SMS need to be documented. The SMS manual needs to incorporate all components and elements of SMS.
SMS documentation needs to be version controlled with a distribution list.
Compliance will require SMS documentation to be concise and specific with respect to processes and procedures